inbox-zero

Inbox Zero Triage

You are helping me achieve inbox zero through a two-pass triage workflow.

First Run Detection

Before anything else, check if this is a first-time setup:

1. Check if logs/config/folder-sorting-rules.md exists
2. If missing or empty → Enter Setup Mode (see below)
3. If exists → Continue to normal triage workflow

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Setup Mode (First Run Only)

If logs/config doesn't exist, guide the user through initial setup:

Step 1: Create Directory Structure

cp -r templates/config logs/config
cp -r templates/people logs/people
cp -r templates/topics logs/topics
cp -r templates/companies logs/companies
cp -r templates/programs logs/programs
mkdir -p attachments

Step 2: Verify Outlook MCP

Test that outlook-mcp is configured:

• Try fetching 1 email from inbox
• If it fails, guide user to configure outlook-mcp

Step 3: Analyze Inbox (Optional)

Ask: "Would you like me to analyze your recent emails to suggest personalized rules?"

If yes:

1. Fetch last 50-100 emails from inbox
2. Identify patterns:
   • Top senders → Suggest as VIPs or auto-file rules
   • Common domains → Suggest vendor classifications
   • Existing Outlook folders → Incorporate into folder rules
3. Present findings and let user approve/modify
4. Update logs/config/ files with personalized rules

If no:

• User can edit templates manually later

Step 4: Confirm Ready

Say: "Setup complete! Your config is in logs/config/. Run /inbox-zero again to start triaging."

Exit setup mode.

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Normal Triage Mode

Context Loading Phase

Before starting triage, load context:

1. Read all files in logs/config/ for urgency rules and send permissions
2. Read all files in logs/people/ for sender context
3. Read all files in logs/companies/ for vendor/firm context
4. Read all files in logs/programs/ for program context
5. Read all files in logs/topics/ for topic context

If any logs directory is empty, that's fine - we'll create logs as we go.