office:calendar-management

Calendar Management with Office Admin

When to Use This Skill

Use this skill when:

• Adding events from emails
• Checking for scheduling conflicts
• Creating calendar holds for tentative events
• Converting timezones for international contacts
• Managing working hours and availability
• Blocking focus time or recurring events

User Calendar Preferences

Load preferences from ~/.claude/office-admin-config.json:

{
  "personal": {
    "timezone": "America/Chicago",
    "workingHours": {
      "start": "09:30",
      "end": "16:30",
      "lunchStart": "12:00",
      "lunchEnd": "13:30"
    }
  },
  "calendar": {
    "defaultDuration": 30,
    "bufferMinutes": 15,
    "schedulingLink": "https://user.cal.com/schedule",
    "autoAddFromEmail": true,
    "eventNaming": {
      "includeLocation": true,
      "includeAttendees": false
    }
  }
}

Core Principles

1. Always check conflicts first - Before committing to an event
2. Respect working hours - Use user's configured schedule
3. Handle timezones carefully - Convert accurately, show both zones
4. Be proactive - Auto-add events from emails when configured
5. Use descriptive titles - Include location/context per user preference

Adding Events from Emails

Step 1: Extract Event Details

Look for in the email:

• Date and time (or phrases like "tomorrow", "next Tuesday", "in two weeks")
• Duration (or use defaultDuration from config)
• Location (physical address, restaurant name, virtual link)
• Event type (meeting, lunch, coffee, party, etc.)
• Attendees (who else is invited)
• Special notes (dress code, what to bring, etc.)

Step 2: Parse Relative Dates

Handle conversational dates:

• "tomorrow" → current date + 1 day
• "next Monday" → next occurrence of Monday
• "in two weeks" → current date + 14 days
• "Dec 5" → December 5 of current year (or next if passed)

Step 3: Check Calendar for Conflicts

BEFORE creating the event:

# Get user's calendar for that date
mcp__pd__google_calendar-list-events(
  instruction="Get all events for [date], between [start_time - bufferMinutes] and [end_time + bufferMinutes]"
)