meeting-prep

Meeting Prep

Walk into every meeting knowing who you're talking to and why. Two minutes of reading instead of 20 minutes of panicky tab-opening.

Before starting

1. Read context/about-me.md — to frame the meeting from the user's side
2. Read context/preferences.md — format defaults
3. Ask the user which meeting if it's not obvious. Calendar title is best; date + attendee name works.
4. Check the project folder for any prior notes on this attendee or topic

What to produce

A markdown file saved to /output/meeting-prep-{YYYY-MM-DD}-{attendee-or-topic}.md with five sections:

1. Who's in the room — attendee(s), their role, their company, anything notable from past interactions. One paragraph per person.
2. Where we left off — the last time this person or topic came up. Pull from email threads, prior meeting notes, any project docs. Summarize. This is the most valuable section — it's the context the user forgot.
3. What's likely on their mind — your read of what the attendee is probably coming to discuss, based on the thread, the calendar invite, any recent context. Hedge when you're guessing. Say "likely" not "will."
4. What to ask or propose — 3 sharp questions or proposals for the user to drive the conversation with. Specific to this person and this context, not generic "what are your goals."
5. Red flags / things to not miss — if there are open questions, pending decisions, or sensitive topics, list them. Include any prior commitments the user made to this person that haven't been fulfilled.

Inputs

• The calendar event (required — title, attendees, description)
• Email threads with the attendees in the last 90 days (via Gmail connector)
• Any prior meeting notes in the project folder or /output/
• Any relevant project docs the user has referenced

How it works

1. Get the meeting from the calendar — parse title, attendees, time, any linked docs
2. For each external attendee, search email for the last 90 days — pull the most recent substantive thread
3. Search the project folder for any prior mention of the person or the company
4. Read prior meeting-prep or meeting-debrief files for this person if they exist
5. Synthesize the five sections — keep each one tight
6. Save the file, tell the user one-line what's most important ("Heads up — she emailed last week with an unresolved question about pricing. I've flagged it in red flags.")