sop-builder

SOP Builder

Overview

Generate comprehensive Standard Operating Procedures (SOPs) that document processes, assign responsibilities, establish approval chains, and enable consistent execution across teams. This skill creates professional, compliance-ready SOPs with clear workflows and governance.

Core Components

1. Process Definition

• Process Title: Clear, descriptive naming
• Scope: What's included and excluded
• Objectives: Desired outcomes
• Frequency: How often the process runs
• Owner: Primary responsible party

2. Step-by-Step Workflow

Step #: [Action]
- Input: [Required materials/data]
- Action: [Specific task]
- Output: [Deliverable]
- Owner: [Role responsible]
- Timeline: [Duration/deadline]

3. RACI Matrix

Create accountability structure:

• R (Responsible): Does the work
• A (Accountable): Makes final decision
• C (Consulted): Provides input
• I (Informed): Kept updated

Activity | Finance | Operations | Approval | Execution
---------|---------|-----------|----------|----------
Request  | R       | C         | I        | I
Review   | A       | R         | C        | I
Approval | C       | I         | A        | R
Execute  | I       | I         | I        | A

4. Approval Chains

• Threshold Levels: Define when escalation occurs
• Approvers: Named roles and escalation path
• Timeline: SLAs for approvals
• Rejection Criteria: When to bounce back

5. Process Map (ASCII)

START
  |
  v
[Step 1] --> [Step 2] --> [Step 3]
              |
              v (Error)
          [Correction]
              |
              v
         [Step 3]
              |
              v
            END

6. Decision Points

• If X, then Y: Clear branching logic
• Exception Handling: How to handle edge cases
• Escalation Triggers: When to involve management

Template Structure

SOP-XXX: [Process Name]

Version: 1.0 Last Updated: [Date] Next Review: [Date] Owner: [Name/Role]