email-drafter

Email Drafter

Draft professional emails that match your established writing style and tone. Uses WorkIQ to analyze your sent emails and prior correspondence with recipients, then produces context-aware drafts you can review and refine.

When to Use

• "Draft an email to [person] about [topic]"
• "Write a follow-up email to [customer] regarding [project]"
• "Reply to [person]'s email about [subject]"
• "Compose a proposal email for [initiative]"
• "Analyze my email tone with [recipient]"

Workflow

Step 1 — Gather Context

Before drafting, collect:

1. Recipient(s) — who is the email for?
2. Purpose — what is the email about? (proposal, follow-up, technical guidance, introduction, status update, etc.)
3. Key points — what needs to be communicated?
4. Relationship context — use WorkIQ to check prior email history with the recipient if available

If the user provides all of these upfront, proceed directly. Otherwise, ask clarifying questions (max 3).

Step 2 — Analyze Tone

When drafting for a recipient, use WorkIQ to understand the user's established communication patterns:

1. Pull 3–5 recent sent emails from the user to the same recipient or similar recipients
2. Identify patterns:
   • Greeting style — formal ("Dear"), standard ("Hello"), casual ("Hi"), or direct (no greeting)
   • Structure — short paragraphs vs. bullet lists vs. numbered steps
   • Sign-off — what closing and name format the user typically uses
   • Formality level — professional, friendly-professional, casual
   • Language — which language the user writes in with this recipient
3. Apply those patterns to the draft

If WorkIQ is unavailable or no prior emails exist, use sensible professional defaults and note that the tone was inferred.

Step 3 — Draft the Email

Apply the discovered (or default) style rules:

Greeting:

• Match whatever greeting style was found in Step 2
• Default: "Hello [FirstName]," for external, "Hi [FirstName]," for internal
• For multiple recipients: "Hello [Name1], [Name2],"