foi-data-request

FOI Data Request

What This Skill Does

Drafts a Freedom of Information request specifically targeting datasets, databases, or digital records — written to maximise the chance of receiving complete, machine-readable data rather than summary PDFs or partial tables.

When To Use This Skill

• You want to obtain a specific dataset held by a public body and need the request worded precisely enough to prevent a narrow interpretation
• You have already received an FOI response containing a summary table and want to re-request the underlying data in full
• You want to include specific clauses requesting machine-readable format, codebooks, and data dictionaries alongside the data
• You need to ask for multiple related datasets in a single, clearly organised request

What You Need To Provide

Required: The name of the public body you are submitting to. A description of the data you believe they hold — what it records, the approximate time period, and what you have found in published reports or previous FOIs that suggests it exists. Your name (or a publication name if submitting formally). Optional: Specific columns or fields you know exist; the file format you want the data in (CSV, Excel, database export); any known previous FOI that touched the same data; jurisdiction (to ensure correct statutory references are used).

How the Assistant Approaches This

1. Structures the request around the specific data sought — naming fields, date ranges, and systems where known — rather than using vague language that invites partial disclosure.
2. Includes standard data-journalist clauses: requesting machine-readable format, a data dictionary or codebook if one exists, and any published schema or data model.
3. Adds standard scaffolding: statutory basis for the request, a deadline note, a request for notification if the request is likely to be refused in part, and contact information.

Output Format

A formal letter in three sections: (1) Purpose and identification — who you are and why you are making the request (brief, neutral, no obligation to explain). (2) The request — specific numbered items, each naming the data sought with as much precision as possible. (3) Format and process — your preferred format, a request for the data dictionary, and a note on partial disclosure. Approximately 350–600 words. Formal register throughout.